Lowongan untuk menulis buku tentang DPRD di Proyek GRADE-UNDP

URGENTLY REQUIRED

Governance Reform and DPRD Empowerment (GRADE)-UNDP Project is seeking “Books Writer” to develop a Lesson learned and good practices of DPRD in Indonesia. The expert will be assigned to undertake a “books writing on critical study of the role and functions of DPRD”-

I. Position Information



Title: Writer

Department/Unit: Governance Unit

Reports to: Decentralization Programme Manager and Grade Project Manager

Type of Recruitment: National

Type of contract: Short-term (SSA) consultant

Appointment Period: Up to 33 working days

Period: 1 November – 31 December 2008


ACCOUNT
OP. UNIT
FUND
DEPT.
PROJECT
IMPL. AGENT
DONOR











II. Background Information


United Nations Development Programme (UNDP) aim at synchronizing government priorities with the citizens’ immediate expectations to further develop and entrench democratic values in society - for the consolidation of a truly democratic political system. Through its Governance Reform and DPRD Empowerment (GRADE) Project in partnership with the Directorate General of the Regional Autonomy of the Ministry of Home Affairs, UNDP is facilitating efforts to strengthen the capacity of the local parliamentarians (DPRD) and to enhance the accountability and functioning of the DPRD in implementing core functions i.e. of legislative, budgetary and oversight for Sulawesi provinces, districts, and municipalities DPRDs.

Since the rising of law number 32 year 2004, basically local legislative has multiple roles, namely as a representative of the people and as a part of local government. In practice, both positions are often leads the conflicts of interest and made difficult position of DPRD members. As representatives, DPRD members has a role to articulate representation concerns, demands, expectation and protect the interests of the people through the formulation of policy. DPRD members are also to advocate and aggregate comprehensive constituent aspirations, negotiations and implement the administrative oversight through a review and if necessary, try to change actions undertaken by the executive. However, as a part of local government DPRD must also perform its function in legislation, budget and monitoring/oversight the performance of governor or regent/mayor as a head of region. In the practices of local governance, especially related to the budget functions shows that DPRD is often
forced by executive to approve for the apparatus financing without involving DPRD members in formulation of financing policy. As a result, DPRD often uses their budget authority and reject the discussion of draft annual budget that have been submitted by Head of Region. It is because the draft of annual budget different with general policy on annual budget (KUA) and not been properly explored by executive that have been agreed by both DPRD and head of region. The problem is also because budget calculation from previous years has not completed by executive and affects the prognosis of financial capacity in the region. The relationship between DPRD and head of region is also disruption by other areas related to legislation and oversight activities.

The tasks of the DPRD members 2004 - 2009 will end and through the legislative elections in 2009 is estimated that most of DPRD members in Indonesia will change. Is the multiple role of DPRD as representative as well as a part of local government still a problem in 2009 – 2014? Besides, is an experience that has obtained during the previous periods could be a reference and lessons learn for new members of DPRD? To answer those questions, Grade project will support book writing containing the study on role and position of DPRD as a representative and also implementing the DPRD-function as a part of local government. Perspective on ideals role of DPRD in the future will also become a part of this book.



III. Objectives of Assignment


In general, the objective is to develop a book that will contain of a reflection on the multiple roles of DPRD as well as representatives and a part of local government. It is also includes the implementation of DPRD functions on legislation, budget and oversight during the last few years and also perspective the role and functions of DPRD in year 2009 -2014.



IV. Scope of work / Expected Results / Deliverables / Final Products Expected

Scope of work:
a. Data collection from information and reference of project reports and other relevant documents that will appropriate for book writing.
b. Writing the draft of books in accordance with the contents of the draft.
c. Independent input from readers to the draft.
d. Draft improvement
e. Printing and distribution.
Expected Results/ Final Products/ Deliverables:
a. Book on critical study of the role and functions of DPRD developed as one of reference for DPRD members to implement their tasks in period 2009 -2014.
b. Become an input for the government in formulating policies related to the formulation of position and function of DPRD.
c. As one of the documentation of "good practices" Grade Project, the books can also become a reference for the association DPRD Province and district/municipalities.

Payment is linked to the following milestones/outputs:

Work Plan and Payment Milestones
Week


1
2
3
4
5
6
7
8
9
10
1
Individual contract signing
X









2
Data collection










3
Writing the draft of book










4
Input from independent readers


X







5
1st payment term (50% from contract)







P


6
Draft improvement










7
Submission of final draft








X

8
Printing and distribute










9
2nd Payment term (50% of contract)









P


VI. Recruitment Qualifications


Education:

Master’s Degree or equivalent (S2) in Public Administration, Economics, Political Sciences, Social Sciences or related field.
Experience:

a). Minimum master degree (S2) in Economics, Social Sciences or related field.
b). Minimum 5 (five) years of relevant experience at the national and local level in the areas of parliamentary support.
c). Having experience in writing for DPRD issues.
d). Demonstrated knowledge and experience in working on the relevant thematic area.
e). Experience in working with government agencies (central and local), civil society organizations and international organizations is an asset.
f). Experience in the usage of computers and office software packages.

Language Requirements:
Fluency in written and spoken English and Indonesian.
OTHERS
Applications and resume of book that have been written including latest CV may be directed to the following email address: heru.darmawan@undp.or.id at the latest on October 31, 2008.

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Finance Associate PMD Mahakam

Looking for Finance Associate for PMD Mahakam Project base in Jakarta. For
more information please visit www.pmdmahakam.org. Application send email to
recruitment@pmdmahakam.org

Terms
of Reference

FINANCE
ASSOCIATE

PROGRAM
PEMBERDAYAAN MASYARAKAT DELTA MAHAKAM
UNDP - DEPDAGRI

Background :
Community
Empowerment Programs Delta (PMD) Mahakam was launched 11 April 2007. Aim to
promote local economic development and local livelihoods by addressing the
issues of declined mangrove coverage ; conflicts of land use, land tenure
and land rights; pollution and contamination in the delta; declined
ecological productivity; as well as the lack of well-coordinated and
comprehensive policies on shrimp pond development and mangrove conservation.
The expected outcomes of the project is the implementation of a sustainable
mode of utilization of the natural resources of the Delta, ensuring at the
same time that the key ecological functions of the Delta are preserved and
that the economic benefits of shrimp and other mangrove resources are
maintained on a long-term basis.

Community Empowerments Programs Delta (PMD) Mahakam as cooperation result
between central level government (Ministry of Home Affairs, BAPPENAS and
BPN), Provincial Government of East Kalimantan, Kutai Kartanegara District,
United Nation and Development Program (UNDP) and also Total E & P Indonesie
and INPEX Corporation.

Finance Associate
Under
the overall guidance and direct supervision of Project Executive of the
Project Board, Finance Associate assumes financially related managerial
responsibility for the project implementation. Internally, Finance Associate
leads the Project Finance Management in relation to the Project Board, the
National Implementing Partner needs and advices the Project Management Unit
(PMU) at Implementing Agencies, and will work in close collaboration with
Programme Staff at UNDP.
Externally, s/he represents the Implementing Agency in the project financial
& administrative implementation and management.

Key Function
1. Managing over all project financial implementation
day-to-day and work in close coordination with the PMU under the Project
Executive supervision ( 70% )
2. Providing financial technical assistance to
the Project Executive and the project ( 30 % )
3. Understanding and good experience in audit
procedures under UNDP and NEX guide line.

I. Finance
Management
• Planning
1. To assist the NPD through Project Executive
in organizing joint planning meetings involving Implementing Agency, UNDP
and other relevant parties to develop an annual financial workplan and a
corresponding budget plan with clearly stated milestones contributing to the
achievement of target outputs defined in the Project Document (PRODOC) and
get it approved by the NPD and UNDP.
2. To develop quarterly financial workplans
and expenditure plans based on the agreed annual workplan together with the
Project Executive.
3. To assist the NPD, Deputy NPD I, II &
III, and the UNDP for revisions to the workplan and budget plan based on the
operational and strategic appreciation of project implementation with given
conditions and obtain Project Executive approval.
4. To consolidate and synchronize proposals of
project beneficiaries with project financial annual workplan and targets,
providing assistant on the appropriateness as well timelines of these
proposals according to established targets and timeframes to be reported to
the Project Executive.

• Implementation
1. Assist the Project Executive in the
preparation of Terms of Reference (ToR) for required inputs (individual and
institutional consultancy services, procurement of goods, organization of
training, seminars etc) with expert technical support as required, in line
with UNDP and NEX guide line.
2. Establish the Accounting and Administrative
System of the Office that includes assisting the Project Executive in the
recruitment of the Administration Assistant and supervises the
Administration Assistant and ensure a timely and good quality administrative
back up provision by the Assistant.
3. Cooperates with the PMU staff and
consultants and assist the Project Executive in the evaluation of their
performance in delivering individual outputs in relation to the budget and
procedures.
4. Assist the Project Executive and cooperates
with the PM in mobilizing competent national and international experts that
are needed by the beneficiaries of the projects, following the agenda and
activities that are supported by the projects.
5. Assist the Project Executive in follow-up
and ensuring that required inputs in terms of funding are processed in a
timely and transparent manner and mobilize competent national and
international expertise as required.
6. Implement and ensure submission and the
quality of goods and services procured for the project.
7. Prepare project financial reports, analysis
and assist the Project Executive in any findings that may need the attention
of the Project Board.

• Monitoring
and Evaluation
1. Assist the Project Executive in monitoring
project progress against annual and quarterly budget plans.
2. Assist the Project Executive in monitoring
and evaluating activities implemented by partners through budgetary
specifications.
3. Coordination with the PMU Staff,
Implementing Agency and UNDP on the conduct of project finance and
administrative evaluation, personnel and institutions involved in the
project with active consultation with and endorsement by the Project
Executive.

• Reporting
and Auditing
1. Provide project financial progress reports (quarterly
and annual/financial) against quarterly and annual budget, with an analysis
of evidence of financial delivery towards planned outputs according to
schedules, budgets and inputs provided by the project for approval by the
Project Executive.
2. Prepare final project financial report,
with an analysis of progress towards expected results as defined in the
PRODOC and subsequent budgets for Project Executive approval. Working
together with Project Board Secretariat & PM organize project financial
review meeting as needed.
3. Establish and maintain a systematic filing
system of key documents (in hard copy and softcopy) in line with audit
standard requirements.
4. Assist UNDP Program Manager / Officer &
Project Executive in closing projects operationally and financially in
accordance of rules and regulations of Implementing Partner & UNDP and in
close coordination with Implementing Agencies.
5. Responsible for the conduct of project
audit and ensure access by auditors to project documentation, personnel and
institutions involved in the project by PMU. Ensure that audit
recommendations are complied by the PMU to be reported to the Project
Executive.

III. Impact of results

Project financial implementation in line with the PID, objectives of the
project and GOI & UNDP rules, regulation and procedures is critical to
ensure achievement of GOI & UNDP Country Programme outcomes.
A client-oriented and efficient approach has impact on the image of GOI &
UNDP CO.

IV. Competencies

Corporate competencies
Demonstrate commitment to UNDP¢s mission, vision and values.
Display cultural, gender, religion, race, nationality and age
sensitivity and adaptability
Functional competencies

Finance Management
Has
strong financial managerial competency with experience in results based
management and results oriented
approach to project finance and administrative
implementation.

Communication and networking
Has
excellent written communication skills, with analytic capacity and ability
to synthesize project financial delivery and
relevant findings for the preparation of quality project
financial reports.
Has demonstrated knowledge and experience in project financial
management
Maturity
and confidence in dealing with senior or high ranking members of national
and local institutions, government and non government

Knowledge Management and Learning
Shares knowledge and
experience
Good team player

Leadership and Self-Management
Focuses on result for the
client and responds positively to feedback
Consistently approaches work
with energy and a positive, constructive attitude
Remains calm, in control and
good humoured even under pressure
Competent
in leading project financial management and ensuring all parties are well
informed regarding financial matters

V. Recruitment Qualifications

Education :
Minimum Diploma Degree or Bachelor Degree in Business Administration,
Finance Management, Audit and related field will be preferable

Experience :
Minimum 6 years of relevant experience for Diploma Degree or 5 years of
experience for Bachelor Degree at the national or international level in
sustainable development project financial management

Proven experience in providing financial management implementation and
advisory services, hands on experience in design monitoring and evaluation
of project finance management

Demonstrated knowledge and experience in Project financial Audit is
essential

Familiarity of UNDP system ATLAS rules and procedures is an advantage

Experience in the usage of computers and office software packages and
Internet

Language Requirements : Fluency in written and spoken English and Indonesia

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