Finance Associate PMD Mahakam

Looking for Finance Associate for PMD Mahakam Project base in Jakarta. For
more information please visit www.pmdmahakam.org. Application send email to
recruitment@pmdmahakam.org

Terms
of Reference

FINANCE
ASSOCIATE

PROGRAM
PEMBERDAYAAN MASYARAKAT DELTA MAHAKAM
UNDP - DEPDAGRI

Background :
Community
Empowerment Programs Delta (PMD) Mahakam was launched 11 April 2007. Aim to
promote local economic development and local livelihoods by addressing the
issues of declined mangrove coverage ; conflicts of land use, land tenure
and land rights; pollution and contamination in the delta; declined
ecological productivity; as well as the lack of well-coordinated and
comprehensive policies on shrimp pond development and mangrove conservation.
The expected outcomes of the project is the implementation of a sustainable
mode of utilization of the natural resources of the Delta, ensuring at the
same time that the key ecological functions of the Delta are preserved and
that the economic benefits of shrimp and other mangrove resources are
maintained on a long-term basis.

Community Empowerments Programs Delta (PMD) Mahakam as cooperation result
between central level government (Ministry of Home Affairs, BAPPENAS and
BPN), Provincial Government of East Kalimantan, Kutai Kartanegara District,
United Nation and Development Program (UNDP) and also Total E & P Indonesie
and INPEX Corporation.

Finance Associate
Under
the overall guidance and direct supervision of Project Executive of the
Project Board, Finance Associate assumes financially related managerial
responsibility for the project implementation. Internally, Finance Associate
leads the Project Finance Management in relation to the Project Board, the
National Implementing Partner needs and advices the Project Management Unit
(PMU) at Implementing Agencies, and will work in close collaboration with
Programme Staff at UNDP.
Externally, s/he represents the Implementing Agency in the project financial
& administrative implementation and management.

Key Function
1. Managing over all project financial implementation
day-to-day and work in close coordination with the PMU under the Project
Executive supervision ( 70% )
2. Providing financial technical assistance to
the Project Executive and the project ( 30 % )
3. Understanding and good experience in audit
procedures under UNDP and NEX guide line.

I. Finance
Management
• Planning
1. To assist the NPD through Project Executive
in organizing joint planning meetings involving Implementing Agency, UNDP
and other relevant parties to develop an annual financial workplan and a
corresponding budget plan with clearly stated milestones contributing to the
achievement of target outputs defined in the Project Document (PRODOC) and
get it approved by the NPD and UNDP.
2. To develop quarterly financial workplans
and expenditure plans based on the agreed annual workplan together with the
Project Executive.
3. To assist the NPD, Deputy NPD I, II &
III, and the UNDP for revisions to the workplan and budget plan based on the
operational and strategic appreciation of project implementation with given
conditions and obtain Project Executive approval.
4. To consolidate and synchronize proposals of
project beneficiaries with project financial annual workplan and targets,
providing assistant on the appropriateness as well timelines of these
proposals according to established targets and timeframes to be reported to
the Project Executive.

• Implementation
1. Assist the Project Executive in the
preparation of Terms of Reference (ToR) for required inputs (individual and
institutional consultancy services, procurement of goods, organization of
training, seminars etc) with expert technical support as required, in line
with UNDP and NEX guide line.
2. Establish the Accounting and Administrative
System of the Office that includes assisting the Project Executive in the
recruitment of the Administration Assistant and supervises the
Administration Assistant and ensure a timely and good quality administrative
back up provision by the Assistant.
3. Cooperates with the PMU staff and
consultants and assist the Project Executive in the evaluation of their
performance in delivering individual outputs in relation to the budget and
procedures.
4. Assist the Project Executive and cooperates
with the PM in mobilizing competent national and international experts that
are needed by the beneficiaries of the projects, following the agenda and
activities that are supported by the projects.
5. Assist the Project Executive in follow-up
and ensuring that required inputs in terms of funding are processed in a
timely and transparent manner and mobilize competent national and
international expertise as required.
6. Implement and ensure submission and the
quality of goods and services procured for the project.
7. Prepare project financial reports, analysis
and assist the Project Executive in any findings that may need the attention
of the Project Board.

• Monitoring
and Evaluation
1. Assist the Project Executive in monitoring
project progress against annual and quarterly budget plans.
2. Assist the Project Executive in monitoring
and evaluating activities implemented by partners through budgetary
specifications.
3. Coordination with the PMU Staff,
Implementing Agency and UNDP on the conduct of project finance and
administrative evaluation, personnel and institutions involved in the
project with active consultation with and endorsement by the Project
Executive.

• Reporting
and Auditing
1. Provide project financial progress reports (quarterly
and annual/financial) against quarterly and annual budget, with an analysis
of evidence of financial delivery towards planned outputs according to
schedules, budgets and inputs provided by the project for approval by the
Project Executive.
2. Prepare final project financial report,
with an analysis of progress towards expected results as defined in the
PRODOC and subsequent budgets for Project Executive approval. Working
together with Project Board Secretariat & PM organize project financial
review meeting as needed.
3. Establish and maintain a systematic filing
system of key documents (in hard copy and softcopy) in line with audit
standard requirements.
4. Assist UNDP Program Manager / Officer &
Project Executive in closing projects operationally and financially in
accordance of rules and regulations of Implementing Partner & UNDP and in
close coordination with Implementing Agencies.
5. Responsible for the conduct of project
audit and ensure access by auditors to project documentation, personnel and
institutions involved in the project by PMU. Ensure that audit
recommendations are complied by the PMU to be reported to the Project
Executive.

III. Impact of results

Project financial implementation in line with the PID, objectives of the
project and GOI & UNDP rules, regulation and procedures is critical to
ensure achievement of GOI & UNDP Country Programme outcomes.
A client-oriented and efficient approach has impact on the image of GOI &
UNDP CO.

IV. Competencies

Corporate competencies
Demonstrate commitment to UNDP¢s mission, vision and values.
Display cultural, gender, religion, race, nationality and age
sensitivity and adaptability
Functional competencies

Finance Management
Has
strong financial managerial competency with experience in results based
management and results oriented
approach to project finance and administrative
implementation.

Communication and networking
Has
excellent written communication skills, with analytic capacity and ability
to synthesize project financial delivery and
relevant findings for the preparation of quality project
financial reports.
Has demonstrated knowledge and experience in project financial
management
Maturity
and confidence in dealing with senior or high ranking members of national
and local institutions, government and non government

Knowledge Management and Learning
Shares knowledge and
experience
Good team player

Leadership and Self-Management
Focuses on result for the
client and responds positively to feedback
Consistently approaches work
with energy and a positive, constructive attitude
Remains calm, in control and
good humoured even under pressure
Competent
in leading project financial management and ensuring all parties are well
informed regarding financial matters

V. Recruitment Qualifications

Education :
Minimum Diploma Degree or Bachelor Degree in Business Administration,
Finance Management, Audit and related field will be preferable

Experience :
Minimum 6 years of relevant experience for Diploma Degree or 5 years of
experience for Bachelor Degree at the national or international level in
sustainable development project financial management

Proven experience in providing financial management implementation and
advisory services, hands on experience in design monitoring and evaluation
of project finance management

Demonstrated knowledge and experience in Project financial Audit is
essential

Familiarity of UNDP system ATLAS rules and procedures is an advantage

Experience in the usage of computers and office software packages and
Internet

Language Requirements : Fluency in written and spoken English and Indonesia